GL Enquiry
From aeonscope
The General Ledger Enquiry window provides an overview of all financial transactions and balances for your company. It enables your accounting team to access details of all transactions at a glance.
Contents |
General Ledger Enquiry Icons
Run
Preview
Print
Save and Exit
Company
Department
Work Centre/ Unit Leaf
Subledger
Account Category
Account Element
Account
GL Period Open
GL Period Closed
GL Future Period
GL Period Rolled
Working with GL Enquiry
The General Ledger Enquiry window can be accessed from the aeonscope 
in the taskbar. Select General Ledger → Enquiry to open the GL Enquiry window.
This window is divided vertically into two sections. On the left appears the breakdown of the aeonscope general ledger. You can see all the companies using aeonscope, their accounting divisions right down to the account level, and the Periods covered by the General Ledger. The right side of the screen is used to provide summaries of the transactions for these accounts. Use the large buttons at the top of this section to view details about different areas of the accounts. The function of each of the buttons is described in the sections below.
Year Summary
The Year Summary button gives you access to an overview of the Credit, Debit and Balance for each accounting period for the year. You can choose to look at specific accounts or at all accounts.
On the left side of the screen select the company whose accounts you wish to query. Select the subledger, category, element or account you wish to query - or select All Accounts to provide an overview of all accounts. Select the Year to query - this window will only provide a yearly overview so it is not necessary to select a specific GL Period.
Click on the Run button to display the summary. 
Journal Summary
Enquiry
The Enquiry button is used for querying Journal entries. To make an enquiry you must know the Journal number or transaction code you wish to query. In most cases the Journal number will be provided when running a Journal Summary query, but you may wish to query an Order number, Payment, Credit Note etc.
Select the type of tranaction from the Run Journal Enquiry drop-down menu
and enter the code or number in the Transaction Code/No field. Clicking on the Run button will open the Journal Entry for that query.
Doubleclicking on any of the items in the Entry section of the Journal Entry window will display details in a new window.
Reports
The Reports button in the GL Enquiry window contains financial report templates. The reports are generated in printable format.
From the Select a report you would like to Print drop down menu select the financial report you wish to run.
Select the Account period to report on from the list at the bottom left of the GL Enquiry window. If you would like your report to include Budgets check the Include Budgets checkbox. Click the Preview button to generate the report. The report will open in a new window.
To print the report click on the 
icon.
